Amending an IEP
SESIS allows users to update a previously finalized Individualized Education Program (IEP). However, an IEP can only be updated if the student's parents or guardians provide consent.
Note: If the IEP document has not been finalized, you can make changes in the draft of the IEP. If the IEP meeting was already held, a new meeting must be scheduled to review the changes before finalizing the IEP.
There are four different ways to update a finalized IEP:
For a complete explanation of IEP amendments, refer the individual to pages 72-73 of the Standard Operation Procedures Manual (SOPM), which can be found in the SESIS Help menu and on the DOE website. The following are general guidelines:
| Amendments | Reconvenes |
| Modify a current-year IEP that the parent has agreed to and the student has been receiving services on. |
Are required when there was no prior agreement, the IEP was never authorized, or when there are changes resulting from a legal action or mediation.
A reconvene means that a change will be made to the IEP and a meeting with the parent must be held. Always use the Notice of IEP Meeting.
Compliance dates will be calculated from the date of the reconvene. When the document is finalized, the new date will appear on the IEP and Student Profile.
The parent must be notified.
The attendance page is always required.
To amend a finalized IEP
A list of all documents for the student appears.
Note: If the annual review was completed more than 12 months ago, a meeting must be held.
The Notice of IEP Meeting: Amendment appears.
A list of all documents for the student appears.
A new copy of the IEP appears in Draft status.
Note: The Cover Page may already be selected.
Note: Each section must be viewed in Edit mode and saved, even if no changes are made, before the IEP may be finalized.
The Print dialog box appears.
The Waiver of IEP Meeting to Amend IEP document appears.
Important: Clicking Send/Print tells the system that this notice was appropriately created. SESIS will prevent the amended IEP from being finalized without an attendance page if this step is skipped.
Important: SESIS will prevent the amended IEP from being finalized without an attendance page if this step is skipped. The consent must be sent with the appropriate fax coversheet and the coversheet must include an appropriate date.
A list of all documents for the student appears.
A new copy of the IEP appears in Draft status.
Note: The Cover Page may already be selected.
Note: Each section must be viewed in Edit mode and saved, even if no changes are made, before the IEP may be finalized.
The Print dialog box appears.
The Notice of IEP Meeting: Amendment appears.
A list of all documents for the student appears.
A new copy of the IEP appears in Draft status.
Note: The Cover Page may already be selected.
Note: Each section must be viewed in Edit mode and saved, even if no changes are made, before the IEP may be finalized.